Participants Information

Welcome!

The Board of Directors and Management of the Philadelphia Charity Ball would like to extend a warm welcome to you as a Participant in the 138th Philadelphia Charity Ball on Saturday, November 25, 2017.

Enclosed in this “packet” of materials you will find information regarding your participation in the Charity Ball. By participating in this event, you will become part of a 138-year-old philanthropic and social tradition in the city of Philadelphia.

For the past four years, the Ball’s beneficiary has been Special Olympics Pennsylvania. You have been given the opportunity to help raise funds for this remarkable Charity, which has profoundly changed the lives of countless athletes, young and old, with intellectual disabilities. The Board of Directors and I hope this experience will inspire you to play an active role in philanthropy throughout your life, and to aspire to be a future philanthropic leader of Philadelphia.

Please contact me immediately with any questions or concerns. Also, please provide me the names and addresses of any guests you would like to host at the Ball, and the names and addresses of those you would like to receive a general subscription invitation. Your invitation has been mailed, so please look for it. It is very important to keep track of deadlines and submit your photos and social bios to me as soon as possible.

We look forward to meeting all of you, and getting to know you and your families. Thank you in advance for your active involvement and enthusiasm. We want to make it as meaningful as possible for you and your families, and also encourage you to make this an enjoyable and successful event for everyone. The Board of Directors and I have worked hard throughout the year to plan this event. It is now up to you to make the 138th Philadelphia Charity Ball not only a successful fund raising experience for Special Olympics, but an unforgettable evening for all.

Sincerely,

Lydia D. Butcher                                                                                                            Executive Director

Debutante Checklist

  • Dress: There will be little time to shop for your white gown if you are away at college. You will want to have your gown fitted and ready before Thanksgiving.   There are many ways to find your perfect gown.  I can provide you with a list of wedding shops, retail stores, second hand stores. Hand-me-downs are fine.  Please do not wait until the last minute.  Ask me for shopping ideas and help if you need them.
  • Do not forget white gloves for Debs, mothers and fathers.  The gloves need not be brand new, but make sure they are long, white, opera length (to the elbow).  Florentine Gloves has been helpful and has good prices: www.florentinegloves.com.
  • Program book. Please provide me with a high resolution (300dpi) photoschedule a photo shoot with a photographer of your choice. We can help connect you with our photographer.  Pages should be complete by Nov. 1.
  • Submit your social biography. The bio should be 200 word elevator pitch of your life, parents, schools, interests, awards, volunteerism, etc. Please feel free to add anything that is important to you.  Examples of past Deb bios are available in the Program Book tab.
  • Send photos of yourself from one of your volunteer experiences. If you have photos from volunteer or charity work you have done in the past, please send digital copies to: Philacharityball@gmail.com
  • Save the dates will be mailed in August. If you have a friend who you would like to be on our mailing list, please let us know.  You will want your friends and family to share this very special time with you!
  • You may send a digital copy of the invitation to your friend or ask me to do so for you.
  • If you wish to invite family or friends to the event as your guest, please email a list of names and addresses.  Each person will then receive the appropriate invitation in the mail noting that you are hosting him or her for the evening. Submit names and addresses ASAP to: Philacharityball@gmail.com.
  • If you wish to put together a table(s) for friends and family, advise of the names (you may also leave names out and they will be under your name as a guest.)

Ticket Prices:

Dinner and Ball        

$275 for 35 years of age and above

$225 for under 35 years of age

Ball only (9:30 p.m. -12:30 a.m.)

$150 for 18 – 20 years of age

$175 for 21 – 35 years of age

$200 for 35 and above

Sponsorship Opportunities:

  • Please pass along our sponsorship and advertisement opportunities to potential individuals and corporations. All sponsorship details can be found on our Sponsorship Page.
  • Cash donations will be acknowledged in the Program Book.

Send to: Philadelphia Charity Ball, Inc., P.O. Box 117, Southeastern, PA 19399

Young Men’s Committee Checklist

  • Program book 1/2 page.  Please provide Lydia Butcher with a high resolution (300dpi) photo or schedule a photo shoot with a photographer of your choice. Alternatively, we can connect you with our photographer. Your photo should be completed by Nov. 1.
  • Submit your social biography. The bio should be a 150-200 word elevator pitch of your life, parents, schools, interests, awards, volunteerism, etc.  Please feel free to add anything that is important to you.  To look at examples of past young men’s bios, please refer to the Program Book tab.
  • Send photos of yourself from one of your volunteer experiences. If you have photos from volunteer or charity work you have done in the past, please send digital copies to:  Philacharityball@gmail.com.
  • The Young Men’s Committee and Fathers of Debutantes must wear white tie and tails and white gloves. Please order your white tie and tails early.
  • The following are suggested:

Iacobucci Formal Wear, (610) 449-1212;  www.iacobuccitux.com

Joseph A. Banks, www.josbankformal.com

Rehearsal 

  • Mark your calendars for the mandatory Rehearsal:

Wednesday, November 22 from 4:00 – 6:00 p.m.

Instructions for the rehearsal and the day of the Ball