Dear Philadelphia Charity Ball Participant,

The Board of Directors and Management of the Philadelphia Charity Ball would like to extend a warm welcome to you as a Participant in the 138th Philadelphia Charity Ball which takes place on Saturday, November 25, 2017 at The Ballroom At the Ben in Philadelphia.

Enclosed you will find information regarding your participation in the Charity Ball. By participating in this event, you will become part of a 138 year old philanthropic and social tradition in the city of Philadelphia.

For the past four years, the Ball’s beneficiary has been Special Olympics of Pennsylvania. You have been given the opportunity to help raise funds for this remarkable charity, which has profoundly changed the lives of countless athletes, both young and old, with intellectual disabilities. The Board of Directors and I hope this experience will inspire you to play an active role in philanthropy throughout your life and to aspire to be a future philanthropic leader of Philadelphia.

We look forward to meeting all of you and getting to know you and your families. The Board of Directors and I have been working hard throughout the year to plan this event so that it is meaningful for you and your families. We now look to you to help make the 138th Philadelphia Charity Ball not only a successful fundraising experience for Special Olympics, but an unforgettable evening for all.

Please contact me immediately with any questions or concerns. You may provide me the names and addresses of any guests you would like to host at the Ball, along with the names and addresses of those whom you would like to receive a general subscription invitation. Remember keep track of deadlines and submit your photos and social bios to me as soon as possible. Thank you in advance for your active involvement and enthusiasm! 

Sincerely,

Lydia D. Butcher

Executive Director

Philadelphia Charity Ball


Debutante Checklist

Attire:

  • There will be little time to shop for your white gown if you are away at college. You will want to have your gown fitted and ready before Thanksgiving.   There are many ways to find your perfect gown.  I can provide you with a list of wedding shops, retail stores, second hand stores. Hand-me-downs are fine.  Please do not wait until the last minute. Ask me for shopping ideas and help if you need it.
  • Debs and Mothers must have white gloves. They do not need to be brand new, but make sure they are long, white, opera length (to the elbow). Dads and the Young Men’s Committee will need short white gloves. Lydia Butcher will have extras (please make arrangements in advance). Below are a few options to purchase gloves:

Florentine Gloves http://florentinegloves.com/ has been very supportive of the PCB and has good prices with easy online ordering.

LaCrasia E-Mail: zoe@wingweftgloves.com. Lovely company based in NYC that specialize in hand made gloves.

Touche  (gloves, hair pieces, accessories and more)

The Court at King of Prussia Mall
(Ground level across from Macy’s)

610.265.2526    Touche.Accessories@gmail.com

Program Book:

  • Each Deb will have her own full page in the Program Book. Please provide me with a high resolution photo (300 dpi). You may schedule a photo shoot with a photographer of your choice or we can connect you with our photographer. Photos and bios must be submitted no later than Nov. 1.
  • Submit your social biography. The bio should be a 200 word elevator pitch of your life, parents, schools, interests, awards, volunteerism, etc. Please feel free to add anything that is important to you.  Examples of past Deb bios are available in the Program Book tab.
  • Send photos of yourself from one of your volunteer experiences. If you have photos from volunteer or charity work you have done in the past, please send digital copies to: Philacharityball@gmail.com

Save The Date

  • Save the date post cards were  mailed in mid-August. If a friend did not receive one, he or she may not be on our mailing list. Please confirm with us the people who you would like to receive an invitation.  You will want your friends and family to share this very special time with you! Make sure they are invited.
  • You may also send a digital copy of the invitation or ask me to do so for you.  See attachment below.
  • If you wish to invite family or friends to the event as your guest, please email a list of names and addresses.  Each person will then receive the appropriate invitation in the mail noting that you are hosting him or her for the evening. Submit names and addresses ASAP to: Philacharityball@gmail.com.

Young Mens Committee Checklist:

Program Book:

  • Each young man will get a 1/2 page in the program book.  Please provide Lydia Butcher with a high resolution (300dpi) photo or schedule a photo shoot with a photographer of your choice. Alternatively, we can connect you with our photographer. Your photo should be completed by Nov. 1.
  • Submit your social biography. The bio should be a 150 word elevator pitch of your life, parents, schools, interests, awards, volunteerism, etc.  Please feel free to add anything that is important to you.  To look at examples of past young men’s bios, please refer to the Program Book tab.
  • Send photos of yourself from one of your volunteer experiences. If you have photos from volunteer or charity work you have done in the past, please send digital copies to: Philacharityball@gmail.com.
  • The Young Men’s Committee and Fathers of Debutantes must wear white tie and tails and white gloves. Please order your white tie and tails early. The following are suggested:

Iacobucci Formal Wear, (610) 449-1212;  www.iacobuccitux.com

Joseph A. Banks, www.josbankformal.com


Ticket Prices:

If you wish to put together a table(s) for friends and family.  Please contact me with your preferences.  (You may also purchase tickets under your name–leave the names out and they will be under your name as a guest.) i.e., “Smith Guest”.

Dinner and Ball  (Pricing may vary closer to print)

$ 295 for 35 years of age and above

$ 245 for 35 years of age and under

Ball only (9:30 p.m. -12:30 a.m.)

$ 150 for 18 – 20 years of age

$ 175 for 21 – 35 years of age

$ 195 for 35 and above


Sponsorship Opportunities:

Special Olympic Medal Sponsors

Includes recognition on the Ball Invitation insert; recognition in opening remarks and on signage the night of the Ball; VIP dinner seating; full page ad or personal dedication in the Program Book; recognition on Sponsor page in the Program Book; invitation to Charity Ball Cocktail Reception for our Special Olympics check presentation (Spring 2018).

Gold Level Benefits             $15,000 ($12,600 tax deductible)

16 subscriptions for the Cocktail Reception, Dinner, Ball and Breakfast

8×10 professional color photo of you and your guests taken the night of the Ball in an engraved silver plated frame

Silver Level Benefits            $10,000 ($8,200 tax deductible)

12 subscriptions for the Cocktail Reception, Dinner, Ball and Breakfast

5×7 professional color photo of you and your guests taken the night of the Ball in an engraved silver plated frame

Bronze Level Benefits         $5,000 ($3,800 tax deductible)

8 subscriptions for the Cocktail Reception, Dinner, Ball and Breakfast

5×7 professional color photo of you and your guests taken the night of the Ball in an engraved silver plated frame

City of Brotherly Love Sponsors

Receive recognition in the Program Book, 2 subscriptions to the Dinner and the Ball and recognition on the Sponsor Poster at the Ball. 

The Delancey            $3,000 ($2,700 tax deductible)

6 Special Olympics athletes to attend Dinner, Ball and Breakfast, half page ad in the Program Book

The Walnut              $2,000 ($1,700 tax deductible)

4 Special Olympics athletes to attend Dinner, Ball and Breakfast and quarter page ad in the Program Book

The Spruce               $1,000 ($700 tax deductible)

2 Special Olympics athletes to attend Dinner, the Ball and Breakfast and business card ad in the Program Book

Program Book Dedication and Advertisement Sponsors (100% tax deductible)

Inside Front Cover                    $2,000

Inside Back Cover                     $2,000

Full Page Advertisement (8.5” x 11”)

Page Sponsor or Dedication         $1,200

Half Page Advertisement (8.5” x 5.5”)

Page Sponsor or Dedication         $600

Quarter Page Advertisement (4.25” x 5.5”)

Page Sponsor or Dedication         $400

Business Card Advertisement   $200

Send to:

Philadelphia Charity Ball, Inc.

P.O. Box 117

Southeastern, PA 19399

Or Email Philacharityball@gmail.com


Hotels:

There are several hotels near the Ballroom at the Ben. However, a block of rooms will be reserved at:

Loews Philadelphia Hotel
1200 Market Street
Philadelphia, PA 19107

T 215-231-7230
Sabrina.rogan@loewshotels.com

To book a room, please call the Loews Hotel reservations line at 888-575-6397 and mention the group name. Or, you may book online at  www.loewsphiladelphiahotel.com, enter your dates of stay and select ‘Group Rates’ from the drop-down; this will prompt you to enter the group code – PCB25N.


Rehearsal:

  • Mark your calendars for the mandatory Rehearsal:

Wednesday, November 22 from 4:00 – 6:00 p.m.

Instructions for the rehearsal and the day of the Ball

 

Please contact me with any questions. I’m here to help make this a wonderful experience!

Lydia D. Butcher, Executive Director

(610) 613-1245

PhilaCharityBall@gmail.com